HTC Annual Business Meeting

11 January 2005

Board Members Present: David Purinton (President), Harold Tinsley (VP-Communications), Kathy Youngren (Treasurer), Anne Park (Secretary), Jim Oaks (Appointed Member—Cotton Row Director), Craig Armstrong (Appointed Member—Past Officer), Dick Franklin (VP-Races & Equipment), Malcolm Gillis (Appointed Member—Past Rocket City Marathon Director), Suzanne Taylor, (Appointed Member—Rocket City Marathon Director.

Board Members Absent: Ashley Cain (VP-Programs),

Also present were approximately 25 Huntsville Track Club Members.

The Huntsville Track Club Annual Business meeting was held at Beauregard's on Jordan Lane in Huntsville, Alabama, with the meeting beginning at 6:40 p.m. David opened the meeting with a welcome to all and a brief description of upcoming races, particularly the Winter Winds Two Mile and Four Mile Road Races to be held on Sunday afternoon, February 13, beginning at 2:00 p.m. He then introduced Wendy Pollard, who is working with Beth Edwards on the 2005 Winter Winds races with the intent of taking over the reins from Beth as race director in 2006. Wendy gave us an update of the 2005 race. Race preparations are coming along well with the age group award medals already here and a random drawing being planned to give away new running shoes. She then passed around a volunteer sheet requesting help for the race.

Danny Michael of Florence, Promotions Director of the Tennessee River Athletic Club, was then introduced to the members, and he brought greetings from their club. He encouraged everyone to participate in Huff 'N Puff on the Bluff 15K Race & Relay in Sheffield, Alabama, on March 12, 2005, distributing flyers for race registration.

Suzanne Taylor briefly mentioned the upcoming Heart Walk and requested our participation and/or donations, which could be made in the container passed around at the meeting or during a visit to the Fleet Feet store.

Anne Park, Secretary, gave an overview of all Executive Board Meetings in 2004 from the handouts that she had distributed, giving a brief synopsis of the year's meetings and club highlights.

Kathy Youngren, Treasurer, distributed handouts showing all 2004 treasurer activities and gave a brief report on the items listed. After all expenses were paid for the year, the club realized an excess of $15,830.70.

Jim Oaks gave an update regarding the Marathon shirts. The new shirts with the correct information are ready for mailing, and he requested that those who could help join him after the meeting to stuff envelopes so this task could be completed and the shirts mailed out the next day. He also explained that when he first became Cotton Row Run race director he had a meeting with the HTC board and the CRR committees and he suggested this would be a good idea for the new marathon directors to pursue. Suzanne agreed, and she said they had already planned for a committee meeting the first week of February. She also asked for ideas from members regarding the 2005 marathon.

There was a question from the floor regarding who was paying for the reprinting of the marathon shirts. Malcolm explained that we are paying for 200 of the shirts and that the printing company is paying for the rest, approximately 870 shirts, and that the printing company agreed to reprint the shirts for free.

Since there were no further questions or further business, David thanked everyone for coming and adjourned the meeting at 7:30 p.m.