3.0 POLICY MANUAL OF THE HUNTSVILLE
TRACK CLUB, INC.
3.1 HISTORY AND PURPOSE
As the Huntsville
Track Club has grown, the size and complexity of our races have also
grown. If one examines the Constitution
and By-Laws one quickly finds that there is little mention of races at all and
absolutely no mention of how the HTC leadership
should maintain control of them. Without
such control the possibility of a disaster is obvious. There are certain aspects of our races that
should be standardized and certain aspects that involve safety that should be
dealt with very carefully. And there are
other aspects that get much attention because they are very important to the
participants. Each of these, though for
different reasons, are important and therefore they
should be controlled by the elected leadership of the club. In many cases, certain such policy decisions
have been made by the HTC Executive Committee, but
the majority of the club membership is not aware of it because it is not
clearly documented in any one place. It
is the purpose of this Policy Manual to clearly and concisely identify and
explain any policies that are approved by the Executive committee of the HTC. This policy
manual is a part of the HTC HANDBOOK.
3.2 CHANGES TO THIS MANUAL
The HTC Executive Committee can at any time, by majority vote,
approve changes to this manual. Annually
the HTC Secretary shall compile a list of any policy
changes approved during the previous year and present this list to the
Executive Committee for final review.
Once this is completed, the Vice President Communications will have this
list printed for distribution to the membership. If the changes are extensive, then the entire
HTC HANDBOOK will be updated to incorporate the
changes. It is noted that a
"majority" of the Executive Committee shall mean a majority of the
total number of voting members (not a majority of those present at an Executive
Committee meeting).
3.3 DISTRIBUTION OF THE HTC HANDBOOK
The HTC HANDBOOK, all Constitution and By-Laws, amendments, and
Policy Manual changes shall be distributed to all new HTC
members. Any time the Executive
Committee decides (by majority vote) that it would be beneficial to the club,
or when the handbook is updated, a distribution will be made to all
members. A copy of the HTC HANDBOOK will be available any time on request of any HTC member from the Vice President Communications.
3.4 RACE POLICY SUBJECT TO ANNUAL
REVIEW
The following is a
list of Race aspects which may need to be changed from year to year but which
shall be under the control of the HTC Executive
Committee:
1 - Race Name 5
- Race Date & Starting time of each event
2 - Race
Distance/s 6 - Race Directors Name, Address and Phone Number
3 - Race
Location 7 - Age divisions and depth of awards for each
4 - Entry fee/s 8
- Benefiting Charity (if applicable)
When the President
presents the Annual Calendar to the Executive Committee, as outlined in section
2.1.1 of the By-Laws, these items will be reviewed by the Executive Committee
and established for the next year.
However, changes to any of these items may be made by majority vote of
the Executive Committee at any time as the need arises.
3.5 RACE POLICY NOT SUBJECT TO ANNUAL
REVIEW
The following is a
list of HTC policies that have been adopted over the
years for our races that are not subject to regular change.
3.5.1
Race
Results & Mailing
No individual shall
be listed as a finisher that has not run the official course, beginning at the
official start location and ending at the official finish location. Individuals who run the official course in a
manner other than that designated above shall not be listed as a finisher
regardless of notation. This is to
discourage the practice of running an alternate course.
Race results shall be
made obtainable to each participant within one month of the race date. Mailed results are not required for races
with 300 entrants or less, but all results will be posted on the HTC web site and posted in the HTC
NEWS. A means by which members can
request a printed copy of the results will be provided. A copy is also required to be mailed to the HTC Secretary, HTC Vice President
Communications, HTC Grand Prix Coordinator, and USATF Alabama State Record Keeper. Copies should also be provided to running
publications that provide results coverage of HTC
races.
3.5.2
HTC
Course Records
Each Race Director is
urged to maintain course and age group records for their race.
3.5.3
Race
Sponsorship
Sponsorship for any HTC race must be approved by majority vote of the HTC Executive Committee.
Any agreement between the HTC and a sponsor
shall be approved by a majority vote of the Executive Committee.
3.5.4
Prize
Money
Prize money will only
be awarded at an HTC event after approval by a
majority vote of the HTC Executive Committee.
It is the intent of
this Policy Manual to insure that all HTC races meet
or exceed the sanctioning guidelines of any governing body the HTC affiliates itself with.
The HTC will be enrolled in the liability insurance
program that the Executive Board deems most appropriate for the club. The HTC President
shall be considered a club official of any governing body the club aligns with
and has been delegated the authority to sanction all HTC
events via such body. THIS SHOULD BE
INDICATED ON ALL ENTRY FORMS OR FLYERS BY THE USE OF THE SANCTIONING
ORGANIZATIONS LOGO WITH THE WORD "SANCTIONED" JUST BELOW IT.
3.5.6
Race
Flyers/Entry Forms
A flyer or entry form
will be prepared far enough in advance of the race to allow for adequate
publicity. As a goal this time should be
no less than 3 months for the larger races and no less than 6 weeks for any
race. TO INSURE COMPLIANCE WITH THIS
POLICY MANUAL, ALL RACE FLYER OR ENTRY FORMS SHALL BE APPROVED BY A MEMBER OF
THE EXECUTIVE COMMITTEE, PREFERABLY BY THE VICE PRESIDENT RACES/EQUIPMENT. NO DEVIATIONS FROM THIS POLICY MANUAL WILL BE
ALLOWED WITHOUT MAJORITY APPROVAL OF THE EXECUTIVE COMMITTEE. Race directors should use the HTC NEWS and/or direct membership mailing to publicize
their race and distribute entry forms. A
quantity of entry forms should also be provided to the HTC
member who maintains the HTC membership roster for
mailing to new members.
3.5.7
Race
Cancellation/Postponement
An HTC race will be canceled or postponed only if the weather
conditions are unsafe or for some other unforeseeable reason (such as by order
of the Police Department). A race will
only be canceled or postponed by the HTC
President. If time permits, the
President shall contact the other Executive Committee members for a majority
approval by phone. If the President is
unavailable to act, the Vice President Races/Equipment and then the Vice
President Programs will act on his behalf.
3.5.8
Participation
Awards
Participation Awards
(such as T-shirts, Caps, etc.) given at races should display the name and/or
logo of the HTC.
It is highly recommended that a HTC Executive
Committee member be asked to verify this requirement before ordering awards.
3.5.9
Aid
Stations
The primary purpose
of Aid Stations is to help insure the safety of the participants. Therefore water shall be provided at the
start and finish of all races regardless of length or weather. Other fluids such as Electrolyte Replacement
drinks may be provided at the discretion of the Race Director. Water Stations at intermediate points on the
race course shall be provided for any race longer than 5k. The number of water stations shall be
determined by the Race Director but should take into account the length of the
race and the anticipated weather conditions.
3.5.10 Medical Support and Runner Safety
Requirements
The HTC considers Medical Support and Runner Safety the number
one priority of our events. The course
difficulty, distance, race size, weather and other factors impose different
requirements on each race. Support
groups play a major role in these two functions and that is especially true for
the HTC's larger races. The Race Director must evaluate the event to
determine to what degree and extent of coverage support is required for the
race. If the Race Director has questions
concerning the support his or her event should have and what support groups
should be contacted he should consult the Vice President Races/Equipment.
In order to provide
for the monitoring of runners to ensure safety, no runner will be allowed to
begin an event before the official start time.
This is to prevent individuals from being on a course that is not
monitored and/or properly secured. Also,
an individual will not begin a race more than 15 minutes after the official
start time or behind such vehicle/person that has been designated as the
follow-up or sweep vehicle, whichever is shorter.
3.5.11 Minimum Age Divisions
All HTC races that give competitive awards will have, as a minimum,
the following male and female age divisions:
0-19,
20-29, 30-39, 40-49, 50-59, 60-69, 70+
Additional age
divisions are encouraged and team or special category divisions may be
added. Race directors are encouraged on
a yearly basis to examine the age demographic of their event and determine if
modifications to age groups are necessary to fairly reward performance at
various age levels. An effort should be
made to ensure that competitive awards remain just that, rewards for
performance in relation to ones peers, and should not be given in such number
as to become participation awards.
Additional divisions must be added per section 3.4 of this policy
manual.
3.5.12
Definitions of Award
Categories Enacted: 5 May 2003
In order to maintain
commonality amongst HTC races with respect to the
giving of race awards the following definitions shall be used. If an HTC race is
to give awards within one or more of these categories the race flyer will
specifically callout the category and the definition of said category and all
awards given will be done so in accordance with these definitions.
Local
Runner: For the purposes of awards or
other identification specifically for a top local runner, a local runner is
defined as one whose mailing address is within
HTC Member: For the purposes
of awards or other identification specifically for an HTC
member, an HTC member is defined as one who is a
current member in good standing at the time of the race.
Local
HTC Member:
For the purposes of awards or other identification specifically for a
local HTC member, a local HTC
member is defined as one who is a current member in good standing at the time
of the race AND whose mailing address is within
3.5.13
Award Policy for
Masters Runners who Place in Overall Standings
Enacted: 5 May 2003
It will
be the policy of the HTC to award race prizes to
masters runners who place in the overall standings as follows:
For
non-prize money races: If a masters runner wins the
overall race they shall be awarded only the open category winners award. The second master overall will then be
awarded the first place masters award, unless that person also places within
the award receiving positions in the open category. The same policy will hold if a master runner
places in any award receiving open category position, i.e. the masters runner
will receive the open category award only.
This will occur recursively until all open and masters category awards
are given.
For prize
money races: A masters runner will be eligible for
both prize money in the open and masters categories that are earned by race
performances. A masters
runner will not forfeit masters prize money due to being awarded open prize
money. For the purpose of this policy
prize money shall be limited to awards of cash, not to include gift
certificates or other material prizes.
3.5.14 Coupon Policy for Workers
In races that provide
T-shirts or other similar awards the worker has the option to accept that award
or the worker coupon but not both. For additional information
about Worker Coupons reference the HTC Bylaws, 2.3
Article III, Membership, paragraph 3.
3.5.15 Coupon Policy for New Members
In an effort to
attract new members to attend HTC races, all members
joining for the first time shall be provided one (1) new member coupon. This shall entitle the member to free entry
into any of the organization's events listed on the coupon. The coupon shall become invalid one (1) year
from the date of issue. If an individual changes their membership to a family membership,
or adds family members to an existing family membership, than each individual
added will receive one (1) new member coupon to be used only by the added
individual whose name appears on the coupon.
3.5.16 Event Permits/Facility
Reservations
As soon as possible
after the beginning of each year, the Vice President Races/Equipment shall
submit any required event permits to the appropriate city officials. These shall be completed with inputs from the
race directors as needed.
Also, as soon as
possible after the beginning of the year, the club President will make
reservations with
Facilities in
addition to those stated above that are required to conduct HTC
events will be secured by the person/persons responsible for said event. I.e., race directors will make any
reservations of facilities, buildings, etc. for their races and will notify the
Treasurer of any expenses involved.
3.5.17 Other HTC Race Requirements
3.5.17.1 Unofficial Runners – Enacted 26
Sept 2005
Runners who have not
officially registered for an event shall not be allowed to participate in said
event. This policy shall include but not
be limited to running the entire event distance or any portion thereof. This policy shall also extend to runners
participating in an event for the sole purpose of rendering aid to another
competitor. Unregistered runners, often
referred to as “bandits,” shall be asked to leave the event course or
officially register for the event if time permits. They will not be listed in any results
posting for the event. Repeated
violations of this policy shall result in the offender being banned from
further club events. The HTC Executive Board shall have final authority to punish
offenders. The intent of this policy is
not to deter parents/guardians from running with children in fun runs and as
such the policy shall be enforced at the discretion of the HTC
Executive Board with safety of all participants being the overriding factor of
any decisions. Failure of the HTC Executive Board to punish violators under this policy
shall in no way prevent valid protests by competitors or their representatives
for violations of pacing or bandit rules enacted by governing bodies of the
sport to which the HTC is a member.
3.5.17.2 Wheelchair Competition
1 - Wheelchair
participation will not be approved without agreement by the Race Director but
the Executive Committee should be notified if there is a request.
2 - Wheelchair
participation must be approved by the Executive Committee prior to publication
of the entry form (or flyer).
3 - Executive
Committee approval of a wheelchair event will be contingent upon Police
approval and by notification/approval of all other affected parties (owners of
premises, support organizations, sponsors etc.).
4 - Wheelchair events
will be held separate from running events unless specifically approved
otherwise.
5 - The Race Director
must, as a minimum, follow the guidelines of the clubs governing body as
outlined in section 3.5.5
of this policy manual to determine if wheelchair participation can be safely
permitted and appropriately planned for the event.
3.5.17.3 Baby Joggers/Strollers and Other Wheel
Vehicles in Races
Baby
Joggers/Strollers, bicycles and other wheel vehicles are not allowed in HTC races without the approval of the Executive
Committee. The primary reason for this
policy is safety, but the HTC should follow
guidelines set forth by our liability insurance carrier. The RRCA Guideline
on Baby Joggers/Strollers in Races voted and approved at its Annual Convention
Business Meeting in June, 1989 is as follows:
"The Road
Runners Club of America strongly recommends against the participation of baby
joggers/strollers in road races and against race organizers creating baby
stroller divisions. The reason for this
recommendation is that the inclusion of strollers in races increases the potential
for injury to race participants and the children. The RRCA has no
objection to and does not discourage the safe and prudent use of strollers or
baby joggers in training situations."
Any participants who violate this rule will not be listed as a finisher in the event and will not be considered an official entrant. If the race director has the opportunity every effort will be made to discourage the individual from violation of this policy. It is suggested that the race director ask the participant to remove their race number and turn it over to race officials. A witness should accompany the race director in the event of any interaction with a violator. At the very least, the participant should be asked to move to a starting location at the back of the assembled starting participants. This same course of action should be used for any other infractions outlined in these policies or action that could constitute a danger to the runner or anyone else.
3.5.17.4 Dogs in Races
Dogs are not allowed in HTC road races.
Participants violating this rule will be subject to the same sanctions
as stated in paragraph three of section 3.5.17.3.
3.5.17.5 Wearing Radio Headsets in Races
The wearing of Radio
Headsets in HTC races is not allowed. Participants violating this rule will be
subject to the same sanctions as stated in paragraph three of section 3.5.17.3.
3.5.17.6 Race Numbers
Both as a means to
discourage bandits and as identification in the case of an emergency all road
races are required to issue numbers and safety pins for all participants. In the smaller race where there is no
pre-registration and others which have race day registration the number issued
to the runner must be recorded on the participants entry form so that the
runner can be identified in the case of an emergency. The numbers for these smaller races can be
inexpensive generic numbers without pull tags and special printing. Questions concerning race numbers and how to
obtain them should be directed to the Vice President Races/Equipment. A waiver in certain circumstances may be
granted by the Executive Committee. In
the larger races the numbers may be used for scoring the results either
manually or by computer and may be printed to include the race name and/or
sponsor logo for promotional purposes.
3.5.17.7 Disposal of excess race amenities Enacted 5 May 2003
The disposal of
excess race shirts, food, etc. purchased with Huntsville Track Club funds,
including any special race accounts, etc., shall be left to the discretion of
the race director within the following limitations. The disposal of excess race amenities shall
in no way financially benefit the race director. It is suggested that the excess materials be
either sold for extra race income, or donated to another non-profit
organization or race sponsor. Prior to
disposal of excess race amenities the race director shall notify the club
president of their intentions. If deemed
necessary by the race director or club president the matter shall be presented
to the Executive Board for final resolution.
The race director shall report the recipient of the excess race
materials in the post race financial report given to the Treasurer.
3.5.18 Suggested Race Features
The following is a
list of suggestions that should be implemented by HTC
Race directors where practicable:
1 - The club-owned
overhead finish clock should be used whenever physically possible.
2 - Accurate split
times should be called at frequent intervals whenever possible.
3 - The Race Director
should notify the local media of his event far enough in advance to allow media
involvement.
4 - Mailing of awards
is not a policy of the HTC and is left up to the Race
Director.
5 - It is desirable
that each race have an Assistant Race Director to take over in the case the
Race Director cannot perform his/her duties and as a means to train future race
directors. Selection
of and coordination with the Assistant Race Director will be the responsibility
of the Race Director.
6 - It is desirable to have the race
advertised on the HTC web site. The web site address should also be included
on any printed material distributed in connection with the race.
3.6
MISCELLANEOUS
HTC POLICIES
The following is a
list of miscellaneous HTC policies that have been
approved over the years that are not directly involved with race
administration.
3.6.1
RRCA/AARC and Other Conventions
The President shall have his expenses paid to the annual RRCA, AARC Convention (or other
similar convention the Executive Board deems appropriate for the President to
attend) each year. If he is unable to
attend he shall appoint a HTC member to attend in his
place. This person must be approved by a
majority vote of the Executive Committee and will have his expenses paid. Expenses shall consist of all convention
registration fees, hotel room rate and tax, and the best available discounted
air fare obtained by scheduling travel well in advance of the trip or a discounted
fare offered by the Convention official airline. In the event that the President or designated
attendee wishes to drive to the convention, then reimbursement for mileage will
be paid up to but not exceeding the amount for airfare as outlined above. The mileage rate will be equal to that paid
for personal vehicle use by the
3.6.2
Road
Race Management Race Directors Meeting
In 1987 the HTC Executive Board approved the following policy:
1 - That the Vice
President Races/Equipment, Cotton Row Director and Marathon Director be
provided expenses and urged to attend the annual Road Race Management
Meeting. Should one of these officials
not be able to attend the meeting he/she may select another member to attend
the meeting in his/her place. Selection
priority should be given to another officer or race director in the case of the
Vice President Races/Equipment and to a committee member of the race in the
case of the Race Directors. Expenses for
the Vice President Races/Equipment will come from the HTC
general account, the Cotton Row Director's from the Cotton Row account, and the
Marathon Director's from the
2 - Also the director
of any HTC race having 250 or more finishers in their
race/s will be reimbursed the meeting registration fee should they desire to
attend. Other expenses are not
reimbursed.
3 - The purpose of
this policy is based on the following: (1) To reward those contributing
significant time, skill and effort to the HTC, (2) To
act as an incentive to attract qualified people for a major club function when
a vacancy exists, (3) To bring and or maintain the latest in race techniques to
HTC events through the meeting workshops, lectures,
panel discussions, personal contacts with other race directors, and the latest
in race equipment via the Trade Exhibit, (4) Establish contacts when a later
need occurs to consult an authority on various aspects of race directing or
club administration, and (5) promote the image and status of the HTC, its races, and its primary volunteers at the national
level.
3.6.3
Addition
of HTC Events
The addition of
events to the HTC calendar shall require a majority
approval of the HTC Executive Committee.
3.6.4
HTC
Equipment Rental
HTC
owned equipment will only be loaned out after approval of the President or Vice
President Races/Equipment. Equipment
rental policy and fees shall be set by the Vice President Races/Equipment and
shall be approved by the Executive Committee.
Vice President
Races/Equipment shall be responsible for equipment rental including insuring
safe means of transporting same. Said
equipment will be checked out with some written form of agreement which will
specify the cost of the rental, the times for check-out and check-in of the
equipment, and any late fees or repair charges which are applicable.
3.6.5
Regular
HTC Membership Meetings
Regular membership
meetings shall generally be held on the second Tuesday of January, March, May,
July, September, and November.
Alternative dates may be selected if scheduling conflicts demand such a
change. A meeting announcement with an
agenda will be mailed to HTC members.
3.6.6
Newsletter
Publication
A club newsletter
shall be published and mailed to all members a minimum of five times per
year. The newsletter, the "HTC NEWS," will be edited by or the responsibility of
the Vice President of Communications.
The newsletter shall consist of running material beneficial to and of
interest to the membership. The
membership is encouraged to contribute to the newsletter. Contents of the newsletter may not always
reflect the opinions of the entire membership or Executive Committee.
3.6.7
Event Conflicts Enacted: 22 January 2009
It shall be the policy of the Huntsville Track Club (HTC) to NOT support races/events that conflict with HTC events. An event
is deemed to conflict with an HTC event if it is
located within the north
The HTC and its officers, race
directors and members will do everything to encourage event organizers to
choose dates that do not conflict with HTC events or
events that have been existing on a set date for some
time. The HTC Executive Board shall hold final
determination on the conflict status of any event
3.6.8
Waiving
of Membership Dues/Race Fees Modified 28
Feb 2005
As an incentive to attract people to volunteer
as race directors and executive committee members and to reward the
responsibility taken on, membership dues will be waived for any person and
their immediate family (spouse and dependent children) serving in either of
these capacities. The membership dues
will be waived beginning with the first renewal after the position is assumed
and will continue for the number of years in which the person performs said
qualifying position. In addition, any
person satisfying the requirements for membership waiver as stated in the above
paragraph, will also be eligible for a waiving of
entry fees for any HTC race. The entry must be submitted during the
pre-registration period, or on race day if the race has race day only
registration, and marked in an appropriate manner as to indicate the reason for
the waiver.
3.6.9
HTC
Membership and Email Lists Enacted: 12
Feb 2002
It will be the policy of
the HTC not to give, sell, or otherwise publish its
membership list including, but not limited to, postal addresses, phone numbers,
and email addresses. These lists will be
used solely for intra club use for the dissemination of club information and
for the promotion of club events. The
club will sell preprinted mailing labels for use by organizations to mail
information to club members that is deemed by the Vice
President of Communications relevant and appropriate. These labels will not include electronic mail
addresses. The Vice President of
Communications will be the point of contact for any requests of club membership
data.
3.6.10 Annual Awards
The November meeting
of each year shall be an annual awards meeting.
The program for this meeting will be the presentation of the awards
which follow and the HTC Grand Prix Awards. Each award will be made by a presenter chosen
by the Executive Committee who shall explain the award and why the recipient
won it. The emphasis shall be on the
contribution of the recipient and therefore the physical award itself shall not
be emphasized. The Executive Committee
may choose not to present a particular award and may add additional awards for
a one-time presentation. Notification
for nominations from the membership will be the responsibility of the President
and will be printed and distributed to the membership. The notification for nominations shall list
applicable awards and solicit suggestions for other special awards for those
who have made outstanding contributions to the HTC
and/or the sport.
Eligibility for all annual awards will be limited to HTC members, except for individuals, businesses, or organizations receiving a service or sponsorship type award. To be eligible for an award a member must have a current membership on 1 March of the year in which the award is to be presented.
If the annual awards meeting is held in conjunction with a dinner then the
recipients of the awards presented at the annual awards meeting will have their
dinner paid for by the club. This will
include the overall winners in each category of Grand Prix. Only award recipients will have their meal
paid for by the club.
3.6.10.1 RRCA Rod Steele Memorial Award
Nomination
Once per year the
President shall nominate one MEMBER other than himself for consideration for
the RRCA "Rod Steele Memorial Award." In
addition to receiving the local award, the nominee will be placed in nomination
for the national award. The nomination
letter will be constructed and submitted to the RRCA
per the requirements of that organization.
3.6.10.2 RRCA Browning Ross Spirit of the RRCA Award Nomination
Once per year the
President shall nominate one MEMBER for consideration for the RRCA "Browning Ross Spirit of the RRCA Award." In addition to receiving the local award, the
nominee will be placed in nomination for the national award. The nomination letter will be constructed and
submitted to the RRCA per the requirements of that
organization.
3.6.10.3 Norman Harris Achievement Award
Once per year the Executive Committee shall select one MEMBER to receive the "Outstanding Achievement Award". The Executive Committee may choose to select more than one recipient but should limit the number so as not to diminish its significance. Winners are not eligible for the next three (3) years.
In September 2002 the HTC Executive Board changed the name of this award to the
Norman Harris Achievement Award to recognize the numerous contributions that
Norman Harris made to the club.
3.6.10.4 Tom Bolt (President's) Award
Once per year the
President shall select a recipient for this award. Since most other awards are chosen by the
Executive Committee, they are not likely recipients. This award will give the President the opportunity
to recognize an Executive Committee member.
There shall be no restrictions on who is chosen for this award.
Being selected by the
President, this award was originally named the President's Award. In 1990 the Executive Board approved changing
the name to the Tom Bolt Award in honor of the founding President of the
Huntsville Track Club who served as HTC President for
the first four terms of office.
3.6.10.5 Performance Awards
Once per year the
Executive Committee shall, if it chooses, make one or more awards to individual
club members for significant performances.
3.6.10.6 HTC Outstanding High School Cross
Country Runner of the Year
Each year the HTC will honor the male and female HTC
member who finishes first in the Metro High School Cross Country Meet as the "Huntsville
Track Club Outstanding Male/Female High School Cross Country Runner of the
Year." If the Metro High School Cross Country Meet is not deemed an
appropriate meet from which to choose the recipient of this award, another meet
shall be selected and approved by the Executive Committee.
3.6.10.7 Other Awards
Awards have not been
limited to the annual awards listed above.
Other awards that have been presented in the past are as follows:
Dedication Award, Comeback Award, Admiration Award, Media Award, Appreciation
Award and Service Award.
3.6.11 HTC Web Site
The club will
maintain a web site on the World Wide Web in an effort to disseminate
information about the club. A Web Site
Coordinator will be appointed to generate, maintain, and update said site. Information to be included on the site should
include the purpose of the HTC, HTC
race schedule, HTC race results, points of contact
for key club positions such as board members and race directors, special
programs sponsored by the club, and links to other running sites with interest
to HTC members.
This list is not exhaustive and any information deemed valuable to HTC members can and should be provided via the web site.
3.6.12 Volunteer Database
The HTC will maintain a volunteer database that shall include,
but not be limited to, a members preferences for
possible positions in which they would serve the club along with contact
information for said members. A member
will be appointed as the Volunteer Database Coordinator, to maintain, update,
and provide the volunteer database information to HTC
race directors and other club members with a need for such information. The volunteer database will not be release to
non-HTC requests without prior approval of the
Executive Board. New members will be
provided with a Volunteer Form in their new member packet sent to them by the
Membership Coordinator. In addition, an
electronic version of the volunteer form will be placed on the HTC web site with automatic submission to the Volunteer
Database Coordinator.
3.6.13 Adopt-a-Mile Program
The HTC will participate in the Adopt-a-Mile Program as a means
of giving back to the community that provides the club with so much
support. A member will be designated as
the Adopt-a-Mile Coordinator. This
person will interface with the City of
3.6.14 Adopt-a-Trail Program
The HTC will participate in the Adopt-a-Trail Program as a
means of giving back to the community that provides the club with so much
support. A member will be designated as
the Adopt-a-Trail Coordinator. This
person will interface with the Land Trust of Huntsville and
3.6.1
Memberships
of the
The HTC will pay annual dues as a member of USA Track and
Field. The HTC
will also pay annual dues as a "Non-Profit" organization to the Land
Trust of Huntsville and