1.0 CONSTITUTION OF THE HUNTSVILLE TRACK CLUB, INC.
1.1 ARTICLE I - NAME AND DURATION
The name of this
organization shall be the Huntsville Track Club, Inc. The period of duration of the corporation
shall be perpetual.
1.2 ARTICLE II - PURPOSE AND OBJECTIVES
The primary purpose
of this organization shall be the education and training of individuals in and
around the community of
The educational
aspects shall include thorough and objective presentations of pertinent
physical, mental and nutritional facts associated with conditioning of the body
to retard aging, abate injury and increase immunity. These facts shall be supported by the
experience of conditioned runners, exercise physiologists, doctors, and
professional educators. This
organization will develop documents such as newsletters, flyers, essays,
clinical reports, stretching and strengthening programs and other instructional
material to be used during instruction and distributed to its membership and
other interested individuals in Huntsville.
The collection and dissemination of running/fitness information published
in reputable periodicals and books will be reviewed and reported on. This organization will provide consultation
to city and state officials for the design and development of running and
exercise courses and parks in around the
The training aspects
shall be conducted in the safest possible manner and be directed specifically
toward improving or developing each individual's capabilities to the point that
they can in fact enjoy more vitality, longer life, fewer injuries and gain
greater immunity from cardiovascular and other degenerative diseases.
The aforementioned
educational and training activities will also serve to foster fellowship and
bring mutual benefits to its members and all participants.
Secondarily, this
organization will develop a program for the promotion of jogging, road racing,
cross country, and track and field activities in
All instructional
material, training and events will be used to achieve the primary educational
purpose and objectives either directly, or as a motivational stimulus.
The secondary
promotional activities of this organization shall include:
(A) stimulating the
interest of the people in healthful participation in scheduled and
non-scheduled events,
(B) establishing an
effective means of communication for the transmission of useful ideas, whereby
coaches and athletes and citizens will be informed of the latest developments
and techniques,
(C) giving prompt
attention to valid suggestions on how to improve the conduct and administration
of track and field and running events,
(D) creating and
maintaining research projects that will benefit all interested parties,
(E) training and
certifying competent cross country, road racing and track and field officials,
(F) financing
improvements in the sport of track and field and raising money for that
purpose,
(G) conscientiously
planning and preparing athletes for regional, national and international
competition through the best available coaching, careful scheduling of workouts
and meets, and proper travel (transportation, housing and food) arrangements,
(H) unifying and
coordinating the efforts of all agencies interested in furthering jogging, road
racing, cross-country, and track and field in our area and allowing all
interested parties to have a voice in the development of the sport in our area,
(I) aiding and
encouraging the establishment of cross country, track and field programs in the
area schools,
(J) aiding in the
improvements of established cross country, track and field programs in the area
schools,
(K) providing a
competitive program for individuals, particularly those who have no other
opportunity for competition.
1.3 ARTICLE III - MEMBERSHIP
This organization
shall have a dual level membership. The
first level will be active or working members and the second will be inactive
or non-working members. The fee
structure for membership will be divided into four divisions: General, Family,
Subscribers, and Supporters. The
administration of these dues will be as delineated in the By-Laws (Section
2.0).
1.4 ARTICLE IV - ORGANIZATION, OFFICERS AND ELECTION OF
OFFICERS
The officers of this
organization shall be: President, Vice President-Programs, Vice
President-Races/Equipment, Vice President-Communication, Secretary,
Treasurer. The election of officers will
be held at the January meeting in even years.
Each officer shall hold office for a period of approximately two years
or until his successor is appointed. The
exact term of office shall be from the day after the annual meeting at which he
is elected through the day of the next elections. The duties of officers, qualifications for
membership or such regulation as may be deemed necessary shall be provided for
in the BY-LAWS of this organization.
A Nominating
Committee for the above offices shall be appointed by the President and
approved by a majority vote of the Executive Committee at least one month
before the elections. The Nominating
Committee shall be composed of three to five members, none of whom shall be
seeking office in the election under consideration. The Executive Committee shall name one of the
Nominating Committee members as Chairman.
The Nominating Committee shall perform the following duties:
1 - Accept
nominations from any member, and contact nominees for acceptance of
nomination. Current information
regarding nominees for any office will, upon request, be given to any HTC
member.
2 - Actively seek
members to run for all offices.
3 - The Chairman of the
Nominating Committee shall conduct the elections as outlined below.
The election shall be
conducted by the Chairman of the Nominating Committee and shall adhere to the
following guidelines in the order given:
1 - The Chairman will
identify the names of all members who have already been nominated and accepted
the nomination of each office.
2 - The Chairman will
open the floor for additional nominations for any office. Any member may be nominated (including
self-nomination). The Chairman will ask
any nominee from the floor for verbal acceptance. Any nominee from the floor must be present to
accept nomination. An individual shall
not be nominated for more than one office.
When all members desirous of making a nomination have done so, the
Chairman will close nominations for all offices.
3 - Each nominee
shall be given a maximum of five minutes to speak on his own behalf. If He is unable to attend, another member may
speak on his behalf. Candidates shall
speak in the following order: Secretary, Treasurer, Vice
President-Communications, Vice President-Races/Equipment, Vice
President-Programs, and President.
Within each office, candidates shall speak in alphabetical order.
4 - Secret Ballots
will then be taken from any current member or anyone who was a member on the
December 31 before the elections.
Absentee ballots will not be accepted.
5 - The Chairman of
the Nominating Committee shall not vote unless there is a tie which affects the
outcome of the election. In that case he
must vote for one of the candidates who are tied.
6 - The Nominating
Committee shall announce the results of the election.
1.5 ARTICLE V - FILLING OF VACANCIES OF OFFICERS
The President shall
appoint to office, with the advice and majority approval of the Executive
Committee, any member to fill a vacancy among the officers until such time as a
successor is duly elected.
1.6 ARTICLE VI - NON-PROFIT STATUS
This organization was
incorporated as a not-for-profit organization by the State of
1.7 ARTICLE VII - TAX-EXEMPT STATUS
In recognition of its
non-profit purpose and objectives this organization was granted a Federal Tax
exemption under 501 (c) (3) of the Internal Revenue Code in 1977. (Employer I.D. # 63-610133 issued 1975)
No
part of the net income of the organization shall inure to the benefit of
or be distributable to its directors, officers, or other private persons,
except that the organization shall be authorized and empowered to pay
reasonable compensation for services actually rendered and to make payments and
distributions in furtherance of the purposes and objects set forth in Article
II.
No
substantial part of the activities of the organization shall be the
carrying on of propaganda or otherwise attempting to influence legislation, and
the organization shall not participate in or intervene in any political
campaign on behalf of any candidate for public office.
Notwithstanding any other provision of these Articles, the
corporation shall not conduct or carry on any activities not permitted to be
conducted or carried on by an organization exempt from tax under Section
501(c)(3) of the Internal Revenue Code of 1986, or by an organization
contributions to which are to be deductible under Section 170(c)(2) of such
Code.
1.8 ARTICLE VIII - AFFILIATION
The Executive
Committee of this organization shall consider and act to affiliate this
organization with national organizations and other bodies when it is deemed to
be in the best interest of the organization membership to further the purposes
and objectives set forth in Article II.
1.9 ARTICLE IX - AMENDMENTS TO THE CONSTITUTION AND BY-LAWS
The Constitution and
BY-LAWS may be amended at any meeting of the organization by an affirmative
vote of two-thirds of those present, provided each member is sent a written
notice of proposed amendment from the Executive Committee a minimum of one week
before the meeting at which said amendment is to be voted upon.
1.10 ARTICLE X - DISSOLUTION
Upon
the dissolution of the organization or the winding up of its affairs, after all
creditors have been paid, the assets of the organization shall be distributed
exclusively for charitable or educational purposes or to organizations which
are then exempt from federal tax under Section 501(c)(3) of the Internal
Revenue Code of 1986, and to which contributions are then deductible under
Section 170(c)(2) of such Code.